The Lush Prize is committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to Ethical Consumer Research Association, Unit 21, 41 Old Birley Street, Manchester, M15 5RF, United Kingdom. Alternatively, you can telephone 0161 226 2929.
Who are we?
The Lush Prize is a major initiative aiming to bring forward the day when safety testing takes place without the use of animals. It rewards the most effective projects and individuals who have been working towards the goal of replacing animals in product or ingredient safety testing.
The Lush Prize is run by Ethical Consumer Research Association on behalf of Lush Cosmetics.
How do we collect information from you?
We obtain information from you when you submit a nomination.
What type of information is collected from you?
As part of the nominations process, we require a limited amount of personal information, including your name, email address, date of birth (Young Researchers Prize only), and postal address. The website also collects IP address and assigns your nomination a unique ID number.
How is your information used?
The data you provide is used by the Lush Prize team to:
- Process nominations and choose the winners
- Notify you of changes to the Prize
- Send you communications about developments or changes to the Lush Prize
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
Some information is shared with third parties as part of administering the prize. This involves circulating nomination forms to our shortlisting team and to our international panel of judges.
Only necessary information is shared with each third party. That means, email address, date of birth and postal address are removed from the nomination form before circulation.
Third Party Product Providers working on our behalf: We pass some of your information to third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process nominations and send you mailings).
However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
Please be reassured that we will not release your information to third parties beyond the Lush Prize network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Our third party product providers are:
- Orange Tree Digital (manages the Lush Prize website)
- MailChimp (email tool for distributing Prize-related communications)
We never rent, sell or share your personally identifying information with other companies or individuals. Nor will your information be used for automated decision making or profiling.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive updates from us about the Lush Prize, please tick the relevant boxes on the nomination form.
You can also unsubscribe from these communications using the link provided at the bottom of each message.
How you can access and update your information
The accuracy of your information is important to us.
If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: email@example.com or write to Ethical Consumer Research Association, Unit 21, 41 Old Birley Street, Manchester, M15 5RF, United Kingdom. Alternatively, you can telephone 0161 226 2929.
Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you also have the right to:
- ask for a copy of the information Lush Prize holds about you
- to have the information we hold on you erased
- restrict the processing of your information
- object to the processing of your information
- have your personal information transferred to another controller/processor
If you wish to exercise any of these rights please contact us via email: firstname.lastname@example.org or by writing to Ethical Consumer Research Association, Unit 21, 41 Old Birley Street, Manchester, M15 5RF, United Kingdom. Alternatively, you can telephone 0161 226 2929.
Please be aware that the exercise of some of these rights in relation to an active nomination will mean that you cannot be considered for the Lush Prize in that year.
Keeping your data safe
Nomination forms are stored on our web server until nominations open for the next years’ Prize and off-site secure back-ups of the site database are maintained in case we need to recover data.
The Lush Prize coordinator, Craig Redmond, keeps copies of all nominations on file indefinitely on a secure hard drive.
Identity and contact details of controller and data protection contact
Ethical Consumer Research Association is the controller and processor of Lush Prize data for the purposes of the DPA 18 and GDPR.
If you have any concerns as to how your data is processed you can contact our Data Protection Contact, Joanna Long, using the following details:
Ethical Consumer Research Association
Unit 21, 41 Old Birley Street
If you are unhappy with how we are using your information and are unable to resolve the issue with us, you can raise the matter with the Information Commissioners Office by calling 0303 123 1113 or visiting ico.org.uk/concerns